Official Role Overview
- Reference Number: TNC/CO/26 – 07/1
- Position: Assistant Director: Student Registration Services
- Employer: Tshwane North TVET College
- Centre: Central Office
- Employment Type: Permanent Appointment
- Salary: R605 742 per annum, plus benefits
- Closing Date: 24 September 2026
Salary and Benefits
Salary
- R605 742 per annum, plus benefits
- The position offers a permanent appointment within the public Technical and Vocational Education and Training (TVET) sector.
Benefits
- The advertised package includes benefits applicable to the appointment in accordance with the relevant public-sector employment conditions.
The Employer
Tshwane North TVET College is a public Technical and Vocational Education and Training institution serving students through programmes designed to support vocational, occupational and skills development.
The Student Registration Services function plays an important role in ensuring that students are correctly registered, student records remain accurate and secure, enrolment information is properly reported, and institutional registration processes comply with applicable education and public-sector requirements.
Purpose of the Role
The Assistant Director: Student Registration Services will provide strategic and operationall management of the student registration function.
The successful candidate will oversee the end-to-end registration process, student records and data integrity, policy implementation, compliance, reporting, quality assurance, staff supervision and administrative management.
The role will also ensure that registration processes for NC(V), Report 191/NATED, Occupational and Skills programmes are effectively planned, coordinated and implemented.
Key Performance Areas (KPAs)
1. Student Registration Administration
- Manage the overall administration of student registration.
- Plan, coordinate and manage the end-to-end registration process for all college programmes.
- Develop and implement annual registration schedules, timelines and procedures.
- Ensure that proper registration procedures are consistently followed.
- Oversee online and manual registration platforms.
- Troubleshoot registration system issues and facilitate their resolution.
- Develop and review registration documentation to ensure accuracy.
- Ensure that learner information is accurately captured on the Information Technology System (ITS) or equivalent Student Information System (SIS).
2. Registration Policies and Procedures
- Develop, review, and monitor the implementation of policies and procedures relating to Student registration, Admission, Scheduling, and student records; provide workshops and guidance on the implementation of relevant policies and procedures.
- Ensure that registration activities are aligned with institutional requirements and applicable legislation.
3. Student Records and Data Management
- Manage student data capturing and verification on the ITS/SIS.
- Ensure the accuracy, completeness, and security of student registration data and records.
- Maintain and update databases containing information on enrolled students.
- Manage databases relating to new graduates and alumni entering the job market.
- Maintain accurate student records in accordance with institutional requirements.
- Ensure proper archiving and retrieval of student registration records.
4. DHET, EMIS and Enrolment Compliance
- Ensure compliance with Department of Higher Education and Training (DHET) enrolment targets and reporting requirements.
- Ensure compliance with applicable NSFAS regulations.
- Maintain the Student Information System in accordance with DHET EMIS reporting requirements.
- Compile and submit accurate student headcount reports, FTE reports, Enrolment reports, and provide relevant registration information to DHET, SETAs and other stakeholders.
5. Policy Compliance and Quality Assurance
- Ensure that registration activities comply with DHET norms and standards.
- Ensure compliance with relevant legislation, including the Skills Development Act, TVET Act and POPIA.
- Implement and monitor quality-assurance processes relating to registration and student-records management.
- Conduct regular audits of student files and registration records.
- Identify and address registration and records-management discrepancies.
- Liaise with QCTO, Umalusi, SETAs and DHET regarding program registration and certification compliance.
6. Student Orientation
- Ensure that student orientation programs are conducted at the college and campuses.
- Support the effective communication and implementation of registration-related procedures to students.
- Promote accurate and timely student information throughout the registration process.
7. Staff Supervision and Development
- Supervise registration and records-management personnel.
- Coach and develop subordinate staff.
- Conduct performance assessments in accordance with PMDS/IQMS requirements.
- Assign duties and manage workloads within the registration unit.
- Identify staff training and development needs.
- Facilitate appropriate development opportunities for employees.
8. Reporting and Data Analysis
- Prepare and submit monthly, quarterly, and annual registration reports.
- Provide registration statistics and data analysis to support in Strategic planning, Management decision-making, Institutional monitoring, and Ensure that registration information submitted to management and external stakeholders is accurate and timely.
9. Budget and Resource Management
- Manage the registration unit’s budget.
Coordinate the procurement of resources required for effective registration operations. - Ensure that available resources are appropriately managed to support service delivery.
10. Committees and Management Participation
- Attend and participate in relevant committees.
Participate in management meetings and planning sessions. - Contribute registration-related information and expertise to institutional planning and decision-making processes.
Minimum Requirements
Educational and Professional Requirements
- An undergraduate qualification, such as a National Diploma at NQF Level 6, in Business Administration
Public Management/Public Administration - A relevant qualification recognised by SAQA.
- A valid Code B driver’s licence.
Experience
- A minimum of 3–5 years’ experience in an administration department.
- Experience in the Post-School Education and Training (PSET) sector will be an added advantage.
- Knowledge of the legislative framework
- Registry duties and practices.
- Data capturing and computer operations.
- Storage and retrieval procedures within the working environment.
- The legislative framework governing the Public Service.
- Student registration and records-management processes.
- Relevant DHET requirements and reporting frameworks.
- Applicable education and institutional legislation and policies.
Professional Skills and Competencies
- Proven report-writing skills.
- Proven presentation skills within the public-sector environment.
- Good communication skills.
- People empowerment and development skills.
- Planning and execution abilities.
- Proven computer literacy.
- Advanced proficiency in MS Word, MS Excel and MS PowerPoint
- Ability to effectively manage change.
- Leadership skills.
- Strong organisational and administrative capabilities.
- Ability to manage student information and records accurately.
Why Join Tshwane North TVET College?
This position offers an opportunity to play a key role in the administration of student registration within the TVET sector.
The successful candidate will contribute directly to the integrity of student records, accurate enrolment reporting, compliance with education-sector requirements and the efficient delivery of registration services across college programmes and campuses.
It is particularly suited to an experienced administration professional who combines leadership, data management, compliance, reporting and student-services expertise.
How to Apply
Required Documents
- The New Z83 application form, fully completed.
- A comprehensive Curriculum Vitae (CV).
- The Z83 is obtainable from any Public Service Department.
Important
- Only shortlisted candidates will be required to submit certified copies of Qualifications, including academic records
- Certified copies of Driver’s license
- Certified copies of identity document
- Applicants should quote the relevant reference number when applying.
Application Submission
Email applications to: asdregistration@tnc.edu.za
Closing Date: 24 September 2026
- Applications received after the closing date will not be accepted.
Important Application Notes
- The New Z83 must be fully completed.
A comprehensive CV must accompany the application. - Applicants must quote the relevant reference number.
- Certified documentation will only be requested from shortlisted candidates.
- Shortlisted candidates will undergo a vetting process, which may include Criminal-record checks, Citizenship verification, Credit-record checks and Qualification verification
- All shortlisted candidates, including SMS candidates where applicable, must undertake two pre-entry assessments: a practical exercise assessing suitability against the technical and generic requirements of the post.
- An integrity/ethical-conduct assessment.
- Communication will be limited to shortlisted candidates.
- If no correspondence is received within three months after the closing date, applicants should regard their applications as unssuccessful.
- The College/DHET reserves the right not to make an appointment.
- People with disabilities are encouraged to apply.
- All costs associated with applications and interviews will be borne by the applicant.
- Employment Equity considerations will apply in accordance with the College’s stated EE targets.
Career Resources & Related Frameworks
- Department of Higher Education and Training (DHET)
- Post-School Education and Training (PSET) sector
- National Qualifications Framework (NQF)
- South African Qualifications Authority (SAQA)
- Quality Council for Trades and Occupations (QCTO)
- Umalusi
- Skills Development Act
- Technical and Vocational Education and Training legislative framework
- Protection of Personal Information Act (POPIA)
- NSFAS
- EMIS reporting requirements
Final Thoughts: Driving Accurate and Compliant Student Administration
The Assistant Director: Student Registration Services is a critical administrative leadership position responsible for ensuring that the student-registration lifecycle operates accurately, efficiently and in compliance with institutional and legislative requirements.
From registration scheduling and student data management to DHET reporting, quality assurance, staff supervision, and records integrity, the role combines administrative leadership with education-sector compliance and data governance.
For an experienced public-sector administrator with strong leadership and computer skills, this position provides an opportunity to contribute to student administration and institutional performance.
Career Spotlight: Building Stronger Student Registration Systems
Student registration is much more than capturing names and enrolment details. Accurate registration information supports institutional planning, funding, reporting, student records, program administration and decision-making.
In this role, the Assistant Director will sit at the centre of these processes — ensuring that information is accurate, secure, compliant and available when needed.
The position is therefore ideal for a professional who enjoys combining people management, technology, administration, compliance and data-driven decision-making to improve organizational performance.