Location: Gauteng Province – Pretoria (Head Office)
Posts Available: Office of the Minister (1 Post) & Office of the Deputy Minister (1 Post)
Salary: R228 321 per annum (Salary Level 05) plus 37% in lieu of benefits
Employment Type: Full-Time, Permanent
Closing Date: 22 December 2025 at 16:00
About the Department
The Department is a national public service institution responsible for supporting executive leadership, policy coordination, and effective administration across government operations. The Department plays a critical role in ensuring that official correspondence, records, and information are managed in accordance with legislative requirements and public service standards.
Operating from its Head Office in Pretoria, the Department supports the Office of the Minister and the Office of the Deputy Minister through structured administrative systems, reliable record-keeping, and effective registry and mail services. The Department is committed to professionalism, accountability, transparency, and service excellence in the execution of its mandate.
About the Role
The Department invites applications from suitably qualified individuals for the position of Registry Clerk within the Office of the Minister and the Office of the Deputy Minister at Head Office in Pretoria.
The Registry Clerk plays a vital administrative role by providing efficient registry, records, and mail management services in line with public service legislative frameworks, information management policies, and approved record-keeping standards. This position supports smooth office operations by ensuring that documents, correspondence, and files are accurately registered, securely stored, and readily retrievable when required.
This is an entry-level opportunity, suitable for candidates who wish to build a career in records management, registry administration, and public service operations.
Purpose of the Position
The purpose of the Registry Clerk position is to ensure the effective handling, control, and management of departmental records, mail, and correspondence. The successful candidates will contribute to the integrity, accessibility, and security of official information while supporting executive office operations.
The role requires accuracy, organisational skills, confidentiality, and the ability to follow established procedures and systems.
Key Responsibilities
The successful candidates will be required to perform the following duties and responsibilities:
- Provide registry counter services and attend to internal and external clients in a professional manner.
- Respond to telephonic, written, and electronic registry-related enquiries.
- Receive, register, sort, and dispatch all incoming and outgoing mail and correspondence.
- Manage hand-delivered mail, parcels, and files received by the registry.
- Distribute notices and information relating to registry procedures and requirements.
- Render effective records management services, including opening, closing, and maintaining files in accordance with the approved records classification system.
- File, store, trace, retrieve, and maintain documents and files in both manual and electronic formats.
- Complete, update, and maintain index cards or electronic indexes for all files.
- Operate office machines and equipment related to registry functions, including scanners, photocopiers, and franking machines.
- Manage franking machine operations, including recording postage usage and updating daily registers.
- Conduct spot checks to ensure that no private mail is processed through official systems.
- Manage remittance registers and accurately record valuable articles as prescribed.
- Hand over remittances to the Finance section and return incorrect remittances to senders.
- Maintain daily records of letters franked and dispatched.
- Process documents and files for archiving and disposal in line with approved retention schedules.
- Perform electronic scanning, sorting, packaging, and preparation of records for archiving.
- Compile and submit lists of documents and files scheduled for archiving and maintain records of archived material.
Minimum Requirements
Applicants must meet the following minimum requirements:
- Grade 12 (Matric) certificate.
- No prior work experience is required.
- Applicants who do not meet the minimum requirements will not be considered.
Knowledge and Competencies
The successful candidate should demonstrate the following knowledge, skills, and competencies:
- Knowledge of registry duties, practices, and records management procedures.
- Understanding of public service legislative and regulatory frameworks.
- Knowledge of document storage, retrieval, and registry systems.
- Ability to capture data accurately and operate a computer.
- Computer literacy, including basic office software.
- Strong planning, organising, and time-management skills.
- Good verbal and written communication skills.
- Strong interpersonal skills and the ability to work effectively within a team.
- Attention to detail, reliability, and respect for confidentiality.
Why Join the Department
Employment with the Department offers the following benefits and opportunities:
- Entry-level opportunity to gain practical experience in records and registry management.
- Exposure to executive office operations at national government level.
- Development of administrative and information management skills.
- Stable employment within the public service environment.
- A professional workplace committed to equity, representivity, and service excellence.
Employment Equity
The Department is an equal opportunity employer and is committed to achieving employment equity in line with applicable legislation and its Employment Equity Plan. Appointments will be made based on merit while promoting representivity.
Conditions of Employment
- The appointment will be made on a full-time permanent basis.
- Shortlisted candidates will be required to undergo assessments, security vetting, reference checks, and verification of qualifications.
- The Department reserves the right not to fill the advertised posts.
How to Apply
Applications must be submitted on or before 22 December 2025 at 16:00.
Hand Delivery
20 Steve Biko Street
Agriculture Place
Arcadia
Pretoria
0002
Email Applications
RCrecruit212025@nda.agric.za
Application Requirements
Applicants must submit the following documents:
- A completed Z83 application form.
- A detailed Curriculum Vitae (CV) in PDF format (maximum file size: 10MB).
- Certified supporting documents will only be requested from shortlisted candidates. Incomplete, late, or incorrectly submitted applications will not be considered.
Enquiries
For enquiries related to this post, please contact:
- Mr Godfrey Matloga
- Tel: (012) 312 9416
Important Notice
- No application fees are required for this post.
- If applicants do not receive a response within three (3) months after the closing date, they should consider their application unsuccessful.