Location: Gauteng Province – Pretoria (Head Office)
Directorate: Plant Health
Salary: R228 321 per annum (Salary Level 05)
Employment Type: Full-Time, Permanent
Closing Date: 22 December 2025 at 16:00
About the Department
The Department is a national public service institution responsible for supporting government priorities through effective regulation, administration, and service delivery. The Department plays a key role in safeguarding public interests, supporting economic development, and ensuring compliance with legislative and regulatory frameworks.
The Plant Health Directorate is responsible for providing regulatory and administrative support related to plant health matters at national level. This includes ensuring that administrative systems, records, and operational processes function efficiently in support of technical and regulatory work.
The Department is committed to professionalism, accountability, integrity, and service excellence, and offers employees an opportunity to contribute meaningfully to national development objectives.
About the Role
The Department invites applications from suitably qualified candidates for the position of Administration Clerk within the Plant Health Directorate at Head Office in Pretoria.
The Administration Clerk provides comprehensive clerical, personnel, supply chain, and financial administration support to the Directorate. The role is essential in ensuring that daily administrative operations are carried out efficiently, accurately, and in accordance with public service policies and procedures.
This position is suitable for candidates seeking an entry-level opportunity in public service administration and offers exposure to a broad range of administrative functions within a national government environment.
Purpose of the Position
The primary purpose of the Administration Clerk is to support the Plant Health Directorate by performing routine administrative duties that contribute to effective service delivery. The role supports management and professional staff by ensuring that records, correspondence, supplies, personnel administration, and financial processes are properly maintained and coordinated.
The position requires a high level of organisation, attention to detail, confidentiality, and the ability to work within established systems and procedures.
Key Responsibilities
The successful candidate will be responsible for, but not limited to, the following duties:
General Clerical and Administrative Support
- Render general clerical support services, including recording, organising, storing, capturing, and retrieving correspondence and data.
- Maintain accurate filing systems, document registers, and records for the Directorate.
- Update and maintain administrative registers and statistical information.
- Handle routine enquiries from internal and external stakeholders in a professional manner.
- Receive, record, and manage incoming and outgoing correspondence.
- Perform photocopying, facsimile handling, scanning, and distribution of documents.
- Type correspondence, reports, and other official documents.
- Assist with the taking, typing, and drafting of meeting minutes.
Supply Chain Administration Support
- Provide clerical support related to supply chain management processes.
- Assist with the procurement of standard office items in line with approved procedures.
- Liaise with internal and external stakeholders regarding supply chain-related matters.
- Maintain stock control records for office stationery.
- Keep and update the asset register for the Directorate.
Personnel Administration Support
- Provide personnel administration support services to the Directorate.
- Maintain leave records, attendance registers, and personnel files.
- Assist with administrative aspects related to staff movements and records.
- Arrange official travel and accommodation for staff members when required.
Financial Administration Support
- Provide basic financial administration support services.
- Capture and update expenditure records.
- Check subsistence and travel claims for completeness and compliance.
- Assist with the administration of petty cash and telephone accounts.
- Support financial record-keeping in line with departmental policies.
Minimum Requirements
Applicants must meet the following minimum requirements:
- Grade 12 (Matric) certificate.
- No prior work experience is required.
- Candidates who do not meet the minimum requirements will not be considered.
Knowledge and Competencies
The ideal candidate should demonstrate the following knowledge, skills, and competencies:
- Knowledge of clerical duties, administrative practices, and office procedures.
- Understanding of the Public Service legislative and regulatory framework.
- Knowledge of working procedures within an office environment.
- Ability to capture data accurately and operate a computer.
- Ability to compile basic statistics and maintain registers.
- Computer literacy, including basic office software applications.
- Strong planning and organisational skills.
- Good verbal and written communication skills.
- Strong interpersonal skills and the ability to work effectively within a team.
- Flexibility, reliability, and attention to detail.
Why Join the Department
- Employment with the Department offers the following benefits and opportunities:
- Entry-level opportunity to gain practical experience in public service administration.
- Exposure to administrative support functions within the Plant Health regulatory environment.
- Opportunity to develop administrative, organisational, and professional skills.
- Stable employment within the public service.
- A work environment committed to representivity, equity, and service excellence.
Employment Equity
The Department is an equal opportunity employer and is committed to achieving employment equity in line with applicable legislation and its Employment Equity Plan. Appointments will be made based on merit while promoting representivity.
Conditions of Employment
- The appointment will be made on a full-time permanent basis.
- Shortlisted candidates will be required to submit certified supporting documents.
- Successful candidates may be required to undergo assessments, security vetting, and reference checks.
- The Department reserves the right not to fill the advertised post.
How to Apply
Applications must be submitted on or before 22 December 2025 at 16:00.
Hand Delivery
20 Steve Biko Street
Agriculture Place
Arcadia
Pretoria
0002
Email Applications
ACrecruit182025@nda.agric.za
Application Requirements
Applications must include the following:
- A completed Z83 application form.
- A detailed Curriculum Vitae (CV) in PDF format (maximum file size: 10MB).
- Incomplete, late, or incorrectly submitted applications will not be considered. Only shortlisted candidates will be contacted.
Enquiries
For enquiries related to this post, please contact:
- Ms Thozama Nonqane
- Tel: (012) 312 6213
Important Notice
- No application fees are required for this post.
- If applicants do not receive feedback within three (3) months after the closing date, they should consider their application unsuccessful.